Stylesheet on
Qualitative and Quantitative Improvement of Use of Scientific Databases in
Kermanshah University of Medical Sciences
Application of databases provided
by the consortium of the center for the development and coordination of
scientific information improves the quality of education and research. As such,
medical information and resources management of Kermanshah University of
Medical Sciences has issued the stylesheet on qualitative and qualitative
enhancement of application of scientific databases in line with its missions
and goals to promote the quality of education and research, improve the
exploitation of university libraries, and teach users (faculty members,
students, assistants, and researchers).
Definitions
The scientific committee of educational
workshops at the level of the vice-chancellor for research
The scientific committee of
educational workshops of the vice-chancellor for research encompasses a medical
information manager, a director of the scientific committee of workshops,
faculty members, and experts of the vice-chancellor for research and technology,
appointed by the deputy for research and technology for two years.
The scientific
committee of educational workshops at the level of information management
This committee plays a scientific role in implementing
a part of the workshops of the vice-chancellor for research and technology in
the field of information management. The committee includes a medical
information manager, faculty members, head of the central library, an education
expert of the central library, and the librarians of the affiliated centers,
assigned by the medical information manager for two years. By the issuance of
the deputy for research and technology, the representative(s) of the committee
will become a member of the scientific committee of educational workshops of the
vice-chancellor for research and technology. The medical information manager is
assigned by the deputy for research and technology.
Quantitative and Qualitative Promotion of Using
Electronic Resources
Article 1: the program of qualitative
and quantitative promotion of using electronic resources is implemented in
three major sections:
A) Holding educational workshops on the use of
electronic resources and NOPA system
B) Preparing and distributing print and
electronic educational content for the use of electronic databases and NOPA
system
C) Implementing the program of clinical
librarian
Article 2: the medical information and
scientific resources management is responsible for providing and implement the
details of all three programs in the form of an operational program of the
vice-chancellor for research and technology every year for the qualitative and
quantitative improvement of using electronic databases.
Note 2-1: the scientific committee of
educational workshops in medical information management area is responsible for
the identification of young faculty members who are familiar with the use of
electronic databases in each school or education centers. The database must
maintain these members and use the presence of these professors for teaching.
Article 3: the central library of the
university is responsible for the implementation and monitoring of the program
of the qualitative and quantitative program of using electronic databases.
Note 3-1: all educations provided must
include databases purchased by the center for development and coordination of
information and publications of the ministry of health that fit the target
group.
Note 3-2: the clinical librarian program will be presented by the
central library in a separate stylesheet.
A) Educational Workshops of Using Electronic
Resources and NOPA System
Article 4: scientific workshops of
searching electronic resources and NOPA system are held at two levels of A) the
vice-chancellor for research with the pivotal role of the central library of
the university and B) education centers and schools with the pivotal role of
affiliated centers’ libraries.
Article 5: the
committee of educational workshops in the field of the vice-chancellor for
research is responsible for include a number of workshops on acquaintance with
electronic resources and NOPA system in the executive program of the central
library every year based on the needs assessment performed and with the
coordination of medical information manager/head of the central library.
Note 5-1: the target groups of these workshops are faculty
members, higher education students, assistants, and researchers at the level of
the vice-chancellor for research.
Note 5-2: the instructors of these workshops are faculty members
at the level of the vice-chancellor for research and teachers and representatives
of valid journals in case of requirement.
Article 6: the
central library of the university must include the required number of workshops
in the executive program of affiliated libraries every year based on needs
assessment performed.
Note 6-1: the target group of these workshops is all BSc, MSc,
PhD, assistants and researchers.
Note 6-2: the teacher of these workshops in libraries of schools
and education centers is librarians and faculty members of the same centers.
Note 6-3: the librarians of the affiliated centers can use experts
of the field of vice-chancellor for research and faculty members for
implementing the workshops as needed.
Article 7: the
librarians of schools are responsible for receiving the schedule of educational
classes from education experts of the school before each semester and determine
the schedule of workshops (in a way that there is the least overlap of
workshops with classes of students) in the form of two-hour classes every two
weeks and preferably rotational on weekdays and implement the predicted
workshops based on the schedule.
Article 8: the
librarians of educational centers must implement the workshops monthly with the
coordination of the education manager of the hospital and attaining the
educational programs of clinical groups. The workshops are held every two weeks
for two hours and preferably in the form of rotational classes.
Article 9: the
librarians of schools and educational centers must prepare a report of
workshops held at the end of the month for the central library based on
workshop content, time of the workshop, number of instructors, and number of participants.
In this regard, the stages are, as follows:
1) Call for holding a workshop in the form of
an educational semester in schools and monthly in educational centers, the announcement
for holding of which is informed to users a week before the event with the
coordination with the education unit of the central library
2) Sending the documents of holding the
workshop, including A: list of names of participants along with their national
code, student No., cell phone number, grade, and school or educational center
signed by these individuals, and B) survey forms along with
analysis report to the central library
Article 10: the committee of workshops
of the vice-chancellor for the researcher is responsible for establishing
workshops in the scientific committee while adhering to the provisions of this
stylesheet for cases outside the annual needs assessment table, such as approvals
related to macro-regions, current needs and request of audiences.
Article 11: the central library of the
university is required to annually empower the teaching faculty members and
librarians of the affiliated centers in the field of acquaintance with new
electronic databases.
Workshop Executive Regulations
Article 12: the education unit of the
central library is responsible for the proper supervision of holding the
workshops.
Article 13:
monitoring the issuance of certificates is the responsibility of the education
unit of the central library.
Article 14: the
certificate of each workshop is provided at two stages of the vice-chancellor
for research and technology signed by the medical information manager and the
deputy for research and technology of the university and schools and education
centers signed by the medical information manager.
Article 15: the
workshop participation certificate is issued by the education unit of medical
information management.
Mandatory Workshops
Article 16: to move on from assistant professor level to
associate professor level, faculty members are obligated to attend two
workshops of familiarization with electronic resources and NOPA system.
Article 17:
presenting the certificate of attending the six-hour electronic resources
search workshop is compulsory for proposal defense of higher education students
(MSc, PhD, specialized residents, subspecialized residents) and PhD students in
fields of medical, pharmacy and dentistry fields.
Article 18: it
is mandatory to provide the certificate of attending the four-hour electronic
resources search workshop for the graduation of BSc and non-continuous BSc
students.
B) Preparation and publication of
educational content to use the electronic databases and NOPA system
Article 19: the central library is required to update and
complete educational content on the use of electronic resources, psychometrics
and facilities of new systems (e.g., NOPA) in the portals of the
vice-chancellor for research and technology and medical information management
on a monthly basis.
Article 20: the
central library is obligated to take the necessary measures to design and
prepare virtual education guidance to upload content on the portals of the
vice-chancellor for research and technology and affiliated managements.
Article 21: statistics
and information technology management is obligated to provide facilities to
connect all conventional operating systems (e.g., IOS, Android, Max, and
windows) to the VPN of the university.
Article 22:
statistics and information technology management is obligated to provide the
guidelines in the form of educational films and files related to VPN connection
of university to the mentioned operating systems inside and outside the
university network to the medical information management.
Article 23: the
IT expert of the central library is responsible for the coordination and
uploading the educational content in the form of multimedia and PowerPoint
files and on the portal of the central library and the website of the
vice-chancellor for research and the university if required.
Article 24: schools
and education centers must provide the faculty members, students, and
researchers with the information and facilities needed to disseminate, inform
and use existing guides.
This stylesheet is approved in 24 articles and 8 notes on May 9th,
2018 in the research council, on June 13th, 2018 in the educational
council of the university, and on October 1st, 2018 in the
university council. The stylesheet became irrevocable after the approval by the
university council.